PARENT BOOSTER CLUB (PBC)
OFFICERS & BOARD 2018-2019 President: Kellie Guevara, Kellie@phpiratesbooster.com Vice President: LeAnne Kwan, LeAnne@phpiratesbooster.com Treasurer: Anh Le, Anh@phpiratesbooster.com Secretary: Janet M Wong, Janet@phpiratesbooster.com 2018/19 Chair Assignments Membership Chair: Muneerah Lalani, Muneerah@phpiratesbooster.com Concession Chair Silvana Renteria ROLE DESCRIPTIONS:
What helps to make such a great community? Our parent volunteers of course! Piedmont Hills High School takes great pride in its tremendous parent volunteer support. You can really make a difference! We hope that the following information will help you find a role and answer your basic questions about how to join in Piedmont Hills High School’s volunteer effort through the Parent Booster Club.
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Overview of Parent Booster Club (PBC) Roles:
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2. How do positions get filled? The current officers then seek out nominees for each board and officer position and will present a slate of candidates to the membership at the May PARENT BOOSTER CLUB meeting. Board and officers elections are conducted at the May PARENT BOOSTER CLUB meeting. 3. How do PARENT BOOSTER CLUB committee chair positions get filled? Once a PARENT BOOSTER CLUB board and officer are elected, the PARENT BOOSTER CLUB president for the following school year will begin seeking individuals to fill committee chair roles. If you are interested in a PARENT BOOSTER CLUB committee chair position for the following school year, you should look for announcements in the PARENT BOOSTER CLUB website or talk to the President-Elect in May. 4. What are the basic and shared job responsibilities of board and officers and chairs? - Help to recruit and train your successor - Keep binders up-to-date; maintain good files - Attend PARENT BOOSTER CLUB meetings whenever possible 5. What are the basic job responsibilities of board and officers? All of the above, plus: Attend board meetings scheduled as needed throughout the school year Act as liaison between President and board and those Chairs who fall in to your subject area (e.g. VP needs to serve as liaison between PARENT BOOSTER CLUB Board / President and chairs of all events). 6. What kind of files should I keep? It is a great help if you create and/or audit a binder for your position and to have a short orientation when you hand it over to your successor. An ideal binder contains a summary of the position, a calendar or timeline for your job or event, your budget, vendors used, ideas you tried and liked or didn’t like, fliers you created, feedback you received, and anything else you think would help your successor to get a good start. |
Board and Officers Role Descriptions Busiest Times of Year: Busiest at the beginning of the year but flattens out quite soon; additional special projects as desired. Preside at all meetings Serve as Chairperson of the Board Supervise Committee chair or volunteer to manage the PARENT BOOSTER CLUB website: http://www.phpiratesbooster.com/ REview with board all overall objectives and strategies of the PARENT BOOSTER CLUB Act as liaison between parents and principal/staff; inform officers and members of all intended functions for the school year Discuss planned events during the term with board and booster members Recuit or solicit PARENT BOOSTER CLUB Committee Chairs Create agenda for secretary preparation and preside over monthly PARENT BOOSTER CLUB meetings (23rd Tuesday of every month) Facilitate PARENT BOOSTER CLUB board planning meetings. (1xyear) Provide information for news updates to PARENT BOOSTER CLUB News bulletin for the PHHS Campus Grid and School Loop Create a mailing document for all Piedmont Hills HS parents in August, in cooperation with school mailing. Oversee the board activities in regards to school calendar and annual budget Represent or direct representative to speak at the Freshmen Night, Back to School Night and other events to promote the PARENT BOOSTER CLUB and solicit membership Signs all checks in conjunction with treasuer. Vice-President Busiest Times of Year: Around all school dances fund raisers. Assist the President in all functions, coordinate committee meetings, oversea merchandising and concessions. Preside at all meetings and events in the absence of the President Assist the President in the recruit and support of all committee chairs for key fund-raising events. Continue to monitor success of fund-raisers and to recommend changes to fund raising objectives and strategies at Piedmont Hills HS. Coordinate committee chairpersons attending meetings as needed and communicate with the President Secretary – Recording and Communicating Assist the President in the administration and management of the PARENT BOOSTER CLUB website: http://www.phpiratesbooster.com/ Publicize all PARENT BOOSTER CLUB events Works closely with the President in updating web information and beautifying the site Works closely with the school administrators in ensuring that all the PARENT BOOSTER CLUB events are posted in the PHHS campus grid, School Loop, and electronic board Work closely with the President in creating the agenda for monthly PARENT BOOSTER CLUB meetings Take minutes at PARENT BOOSTER CLUB meetings. Forward to president for review, and then submit minutes for inclusion on website and on bulletin boards. Make copies of the minutes for the next PARENT BOOSTER CLUB meeting so they can be approved by the membership. Keep all records of the minutes of meetings Read correspondence at meetings Updates Membership list and address book on the website Keep records of programs and events at Piedmont Hills HS. Take photos of all events when possible. Tracks volunteer hours. Assist the President in creating fliers when possible. Treasurer Collect all membership dues and donations from parents and faculty. With the president and the school principal, generate the PARENT BOOSTER CLUB budget. Prepare the annual tax return. Inform committees of budgeted funds. Prepare checks to pay bills and reimbursements as required. The President or the Vice-President sign checks. Oversee ongoing PARENT BOOSTER CLUB finances, ensure adherence to approved PARENT BOOSTER CLUB budget. Prepare and present budget report for each PARENT BOOSTER CLUB meeting. Record deposits that come in to the PARENT BOOSTER CLUB. Send donor acknowledgement letters as necessary. Sign as two party signature in conjunction with President |
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