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The next meeting of the Piedmont Hills High School PARENT BOOSTER CLUB is scheduled on Tuesday, October 13, 2009 at 7:00 PM, New Teachers Lounge.  Agenda will follow.
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Piedmont Hills High School

PARENT BOOSTER CLUB

September 8, 2009; 7:00 PM, New Teachers Lounge

Minutes Recorded by:  Erica Bliss

 

 

1.    The meeting started at 7:04 PM.

 

2.    The Incoming President for 2009-2010, Sandy Bliss, welcomed all the new faces of the 1st Booster meeting.

 

3.    Ms. Janelle Jones-Tristan was the school representative for this meeting.  The Parent Booster Club partners with the school in its events and activities like student dances to raise funds by selling bottled water and canned soda to attendees.  The Club also helps by manning the coat room for the attendees.  Ms. Jones gave an update of all the upcoming events and dances this school year, as follows:

 

  • September 12, 2009 - Welcome Back Dance (The Main Gym will be open 10am-12pm Saturday for any more water and soda donations drop off and set up of the venue.)
  • October 1, 2009 at 7:00 PM - Movie Night (Concession stand can be used by Parent Booster Club for Fundraising.   $2 entrance fee for all PHHS Students attending.)
  • October 8, 2009 - Powder Puff Game (Concession stand can be used by the Parent Booster Club for Fundraising.)
  • October 10, 2009 - Homecoming
  • December 12, 2009 - Winter Ball; 7:30-10:30 PM
  • February 13, 2010 - Sadie Hawkins Dance; 7:30-10:30 (This is a huge/popular dance.)
  • March 13, 2010 - Spring Dance
  • March 19, 2009 at 6:00 PM - Fantastics - Mrs. Jones needs help from the Parent Booster Club to man the front door for admissions and collect tickets.
  • May 1, 2010 - Junior Prom.  Mrs. Jones welcome volunteers from the Club since the school lost some of its teacher volunteers for this event.
  • May 15, 2010 - Senior Ball
  • June 4, 2009 at 7:30 to 10:30 PM - Goodbye Dance.  There is a great possibility that this dance will be cancelled.
  • The school has the permission to use Breathalizers now at all school dances because of issues with students drinking and sneaking in drinks. There was a major concern on students drinking & driving after dances.
  • A $200 donation had been required for all sports teams.  All questions about sports should go to PHATSO.


4.    From Janelle Jones:  She brought the idea of seeking the help and support of the Parent Booster Club next year to feed all frosh kids who have not yet received their financial aid paperwork for their meals.  Most of these frosh kids starve during the first two weeks that school has started.

 

5.    Sandy introduced the members of the Club for the school year 2009-2010:

 

·         Sandra “Sandy” Bliss- President

·         Jennifer Gonzales- Vice President

·         Sheila Miller - Treasurer

·         Debra “Debbie” Hill - Incoming Treasurer

·         Jane Horowitz - Secretary

 

6.    Treasurers Report:  Sheila Miller

 

  • $17,693- Currently in Bank Account
  • $4,000- Marked for big upcoming project.
  • $13,693- available funds
  • General Budget for this year:

·         $10,710- Spending $$

o   $2,000- Class Funds

o   $3,000- Teachers Requests

o   $4,000- Large Project (i.e red picnic tables from 2 years ago)

o   $600.00- Baskets for Christmas

o   $110- Treats for teachers

o   $1000- Teachers & Staff Appreciation Lunch

 

7.    Dining Out Fundraising:  MyLy Phan and Terry

 

  • To get this events published at the PHHS Campus Grid Website and the SchoolLoop to gain more access to parents and students.  Flyers to be included.  (Update as of 9-15-09:  Ms. Jones sent out an email about the September 17 dining out at El Catrin Restaurant to all parents who are signed in at the SchoolLoop.  A copy of the flyer for the dining out was attached.)
  • Update:  September 30 dining out will be at Stuft Pizza in Milpitas.  Flyer awaiting approval by the Stuft Pizza management.
  • 2008-2009 School year - $1200 was raised the dining out fundraising events.

 

8.    Gold Tournament Fundraising Event:  Coordinating this event and volunteer help will start to be needed around January 2010.  This event regularly happens between April-May.


  • This is a One-Day event at the Country Club in the Villages (last year)
  • Raised $6000-$7000 versus the expected turnout of $10,000

 

9.    The PHATSO Carnival Fundraising Event Dates are April 16, 17, and 18, 2010.

 

10.      Sandy introduced the following Volunteer Opportunities and requested attendees to sign in.  (Update:  To those who would still like to sign in as volunteers, please send an email to info@phpiratesbooster.com.)

 

  • Dance volunteers:  coat room, concession, tickets. Etc.
  • Vacant Position for Teachers Activities: Job includes managing distribution of the Christmas and Spring treats for teachers.
  • Teachers and Staff Appreciation Lunch
  • Correction on Communications Position: This position will be covered by Jane Horowitz and not Marisa Jepsen for 2009-2010.l

 

11.     MyLy brought in some fundraising pointers, as follows:

  • Working on new ideas for fundraising; all ideas are welcome.  (Update:  please feel free to email info@phpiratesbooster.com)
  • Dance Coat Room and Concession:  It is not necessary to stay the whole dance hours of 7:30-10:30 PM.  All help is welcome; either in the beginning or end of dances.
  • Donations of Canned Soda and Bottled Water: Students prefer brand name water (No Arrowhead).
  • This Month’s Dining In/Fundraising Restaurant is El Catlin Mexican at corner of Cropley and Capitol Avenue on Thursday, Sept. 17, 2009, lunch and dinner.

 

12.     Back-to-School Night Event – Thursday, September 24, 2009 at 6:30 PM, Main Gym:

 

  • Need 2 large tables for the Parent Booster Club corner
  • We will need the help of students in manning our tables:  to distribute Parent Booster Club membership forms

 

13.     The meeting was adjourned at 8:12pm.

 

14.     The next monthly meeting will be on October 13th, 2009, 7:00 PM at the New Teachers Lounge.

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The Minutes are Posted after each monthly meeting, and are available to Booster Members.   Attendence is open to each Booster Member, meetings are held in the teachers lounge on Piedmont High School Campus, please see calender for list of meetings.   The Minutes have valuable information on Booster activities, events, and parent communication provided by the Principal and staff in attendence at each Booster meeting.  Thank you for your interest, please register and please renew your memberships.  Your contributions make this web site and booster club possible 

·         The President, Mary Valderrama, called the meeting to order at 7:11 PM.

·         The minutes from the April 21 meeting were unanimously approved.

 Attendance:

Mary Valderrama-Outgoing President

Sandra Bliss-Incoming President

Daisy Loo

Debbie Hill-Dance Coordinator

Jannelle Jones-PHHS Activities Coord.

Traci Williams-PHHS Principal

Shiela Miller-Treasurer

MyLy Phan-Dining Out Coordinator

Chi Tran

Marisa Jepsen-Communications

Phillis Chan

Tereza Sabic

Jennifer Gonzales-Dance Coordinator

Jane Horowitz

 

 

Descriptions

Dates - Other Notes/Learning, etc.

Principal’s Report

 

·         Busy wrapping up for the end of the school year

·         Students are well aware of the “predator” incident at the school and are staying in groups.  There was a report that someone has taken a plate number of the car and it is now being checked by the proper authorities.  There is now increased police presence at the school premises.  No one has been caught yet.

·         At 2AM, Friday, May 8, 4 people pranked the school and tagged themselves as Class of 09 seniors.  The images caught on tape were unrecognizable because the lighting was poor; the incident happened in the early morning.  Damage to this incident cost $4,000.  A reward is up for leads.

·         The Front Office will have a different look next year because of the recent changes in staffing.

 

Treasurer’s Report

 

 

·         Donation to the PHHS Autism Program $400.00

·         $6,204 Cash on Hand after all commitments have been paid.

May 15, 2009, Special Prom Night at the Fairmont Hotel

Activities Director’s Report

 

·         Campus beautification and tree planting ongoing

·         Cancelling most of the planned activities except graduation

·         Grades are now available in the system and have been mailed out; should be received this week.

 

Updates to Old Business

·         Junior Prom – April 25 – This was a success; coordinators had fun; the Coat Room was moved to another location.

·         Senior Ball – May 9; Fairmont Hotel – Debbie Hill was the “lifesaver” of this event.  She was called in last minute to help in the Coat Room.  Had at least 200 coat racks.

·         Art & Wine Festival – May 9 – This was a success.  780 drinks were sold by Jamba Juice; ran out twice; will order more in May 2010.  The vendor was very organized.  $624 Gross Income less $250 payment for the booth.  Net Income was $426 which included water sales of $52.

·         Dining Outs – Orange Tree – April 24 to 26, McCarthy Ranch.  Myly to follow up with Orange Tree and will inform Shiela Miller of outcome.

·         Parent Booster Website – Traci Williams commended the website.  Kudos to Sandi.  Check out the possibility of linking this to the School Loop.

·         Teachers’ Appreciation Week – May 4-8 – Jannelle Jones gave a report that the teachers were all surprised seeing the Teachers Lounge clean for the kick off of the Teachers Appreciation Week.  6 dozens donuts and orange juices were delivered May 4 at 7:15 AM.

 

 

Parent booster to volunteer for Senior Ball Coat Room for 2010.

New Business

Teachers & Staff Appreciation Lunch (MyLy and Jane)

·         Dror will cater for this event.  Menu is Roasted Chicken with Potatoes, Zucchini Quiche, and Spinach Salad with Cranberries and Dror Special Dressing.  Jane to talk with caterer about the 6 teachers who are Vegans.

·         Volunteers to start decorating at 9:00 AM at the L Room

·         4 cases of water will come from Mary Valderrama.  There are diet sodas that will be moved to the L Room. Jannelle to get students to help.

·         Next meeting – May 18; 7:00 PM, Jane’s home; bring raffle prizes for the teachers.

May 21, 2009; Thursday

1:00 PM

L Room

 

Golf Tournament (Mary Valderrama/Sandy Bliss)

·  The goal this year is set to 60 golfers. So far it's looking like the goal will be met.

·         Need more student volunteers from 5:00 PM to 7:00 PM to wash clubs.

May 23, 2009; Saturday

1:00 PM

The Villages

 

Goodbye Dance (Debbie Hill/Jennifer Gonzales)

·         Need more water/soda donations

·         Need more volunteers

·         Independence HS is also having the dance at the same time as PHHS.

June 5, 2009; Friday

7:30 PM

 

Graduation

·         Graduation Leis – No to vendor from LA; the event center has their own florist.

·         Jannelle Jones to ask event center coordinator if Jamba Juice can sell at the event.

·         There is only one copy of the graduation video tape.  Sandi to check with Video Mascot if this copy can be downloaded and sold to graduates and parents to generate income for the club.

June 12, 2009; Friday

6:00 PM

San Jose State Event Center

Others

 

 

 

·         PHHS Parent Boosters officers only to meet before the beginning of the school year.  Sandi to confirm date/time.

·         2nd meeting is September 8, 2009 and every 2nd Tuesday of each coming month.

·         May 21 Board Meeting at the District Office; 6PM; if attending, please plan to arrive at 5:30 PM

 

Next Meeting

Potluck.  Bring a dish for 10-15 people.  Mary will take care of drinks and desserts.

June 9, 2009, Tuesday

7:00 PM

Mary Valderrama Home

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